How an executive assistant supports your operations
Administrative & Documentation Management
Maintain organized, accessible digital filing systems and Standard Operating Procedures (SOPs).
Prepare and manage documents, reports, and presentations with precision and confidentiality.
Ensure consistency, accuracy, and alignment in documentation across departments.
Calendar, Communication & Coordination
Manage complex executive calendars, scheduling meetings across multiple time zones and preparing agendas, notes, and follow-ups.
Monitor and triage incoming emails, prioritize key communications, and draft responses on behalf of leadership.
Serve as a liaison between executives, team members, and clients to maintain professional and efficient communication.
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Project Management & Support
Track tasks, deliverables, and deadlines using project management tools such as Asana, ClickUp, or Monday.com.
Coordinate cross-functional initiatives and support marketing, event, or administrative projects to ensure timely completion.
Identify workflow gaps, streamline administrative processes, and develop templates or automations for greater efficiency.
Systems &
Tools
Manage communication, scheduling, and documentation through Google Workspace or Microsoft Office, with coordination via Slack, Teams, or RingCentral.
Track operations and project progress through Asana, ClickUp, or Monday.com for real-time visibility.
Support CRM and marketing initiatives using tools such as Kartra, HubSpot, or other integrated business platforms.
Why better support means better business
Efficient
Free up leadership time by managing tasks, communication, and schedules with precision.
Organized
Maintain clear systems and structured documentation for smoother daily operations.
Confidential
Safeguard sensitive information and uphold the highest standards of discretion.
Aligned
Keep leadership and teams connected, informed, and moving toward shared goals.
Reliable
Provide consistent, proactive support that ensures nothing falls through the cracks.
Scaleable
Build repeatable processes and systems that grow with the organization.
What clients are saying about their ClearDesk recruiter
Tim M.
Owner, Interim HealthCare
ClearDesk does a very good job facilitating the hiring of well credentialed candidates for positions like ours (scheduling and client support). We have an outstanding scheduler that has consistently outperformed most, if not all, the employees we had doing this job previously.
We have consistently been thankful for the professionalism and tenacious oversight by our team, which includes Sharmita, Gina, Sean, just to name a few.
Jeff R.
Founder/Realtor, Market Real Estate
ClearDesk has connected me with an outstanding assistant who saves me tons of time. ClearDesk handles all the HR end of things so it comes with no extra backend work for me. I get the benefit of working alongside an organized, efficient, collaborative, creative person, which is a complete benefit to my business.
Cost saving calculator
See how much you can save with ClearDesk's remote team members compared to hiring a U.S.-based full-time employee.