How a real estate admin assistant supports your operations
Administrative Support
Manage calendars, appointments, showings, and transaction tracking through Compass tools.
Handle data entry, CRM updates, document prep, and MLS listing maintenance with accuracy.
Keep workflows organized and follow up on tasks to maintain an efficient client pipeline.
Client & Agent Coordination
Respond promptly to inquiries and schedule private tours.
Conduct CMAs to support pricing and listing readiness.
Provide consistent communication and end-of-day summaries of tasks and next steps.
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Documentation & Management
Manage scheduling, documentation, and communication using Google Workspace, Microsoft Office, and Compass tools.
Oversee document execution via DocuSign and maintain updated Compass Collections and Contacts.
Track deadlines and deliverables using tools like Asana or Trello.
Systems & Tools
Maintain listings, contacts, and transactions using Compass platforms (Business Tracker, Calendar, Collections).
Use MLS for property management, DocuSign for contracts, and CRM tools (Follow Up Boss or Compass) for client tracking.
Why better support means better business
Efficient
Keep daily operations organized and on schedule, freeing agents to focus on closing deals.
Responsive
Deliver timely communication and updates that enhance client trust and satisfaction.
Accurate
Maintain error-free listings, documents, and CRM records.
Organized
Centralize all documents, contacts, and transaction details for clear visibility and smooth handoffs.
Collaborative
Work closely with agents and marketing teams to ensure listings, showings, and client tasks are handled seamlessly.
Dependable
Provide consistent, proactive administrative support that strengthens agent productivity and client relationships.
What clients are saying about their ClearDesk real estate admin assistant
Dave F.
Realtor, Compass
My ClearDesk VA has been instrumental as an interpreter with the reps from our web host company, when tech questions arise. He has initiated communications and established new Standards of Practice for our business based on his discoveries. I could not have done this on my own!
Andy D.
Realtor, Compass
I'm glad I took the leap of faith! I'm always weary of paying for any real estate resource but ClearDesk gave me the opportunity to really test it out and I've been doing it for over a year now and I couldn't be happier. The VA they assigned me has been an instrumental part of my business and the ClearDesk staff have made the whole process extremely easy and always focused on maintaining a high standard. I refer many colleagues because I really believe in what this company offers. Very grateful for them!
Cost saving calculator
See how much you can save with ClearDesk’s virtual assistants, also known as remote team members (RTMs), compared to hiring a U.S.-based full-time employee.